WeDent
The dental practice, without notebooks or spreadsheets
Scheduling by doctor and chair, records with an odontogram, treatment plans with installments, and electronic invoicing with Hacienda. Built in Costa Rica, for practices here.
One record, not ten notebooks
Most small practices keep the schedule on paper, the record in a folder and the accounts in Excel. When a patient comes back eight months later, nobody remembers what was done or what they still owe. WeDent puts the three together in a single file.
What happens when records live on paper
History gets lost
What was treated, on which tooth and when. If it is not written down, it does not exist.
Quotes that never close
The plan is explained out loud and the patient never comes back to decide.
Untracked installments
Who owes how much, for which treatment, and since when.
No-shows
Without reminders or confirmation the chair sits empty.
Invoicing hurts
Hacienda requires electronic receipts and the practice issues them elsewhere.
The whole practice on one screen
Screenshots of the running system. Tap a module and see how it looks.
Practice overview
- Monthly revenue and outstanding balance
- Today's appointments and their status
- Team production
Built for small and mid-size practices
Independent dentist
Your whole practice without paying for a big-clinic system.
Multi-doctor clinics
Scheduling per doctor and per chair, with role-based access.
Front desk
Scheduling, confirmations and payments without touching clinical records.
Management
Revenue, outstanding balances and production per doctor.
What it brings inside
Odontogram by surface
Status of every tooth and every face, with the history of what was done and when.
Scheduling by doctor and chair
Day, week or month. Confirmed, in room, completed — the real state of the day.
Staged treatment plans
Build the quote, present it to the patient, and get it approved or rejected — in writing.
Installments and payments
Cash, SINPE Móvil, card, transfer or mixed. The patient balance always in sight.
Electronic invoicing 4.4
Receipts validated with Hacienda, generated from the treatment plan. Optional per practice.
Lab orders
What was sent, for which patient and tooth, when it was promised and what is missing.
Materials inventory
Resin, anesthetic, gloves. An alert when something runs low, without counting boxes by hand.
Appointment reminders
The patient confirms ahead and the chair does not sit empty.
Practice reports
Revenue by payment method, production per doctor and balances to collect.
Everything it ships with, no fine print
Plans do not cut features: all three ship the whole system, and what changes is how many doctors see patients.
Scheduling and patients
- Scheduling by doctor and by chair, in day, week or month view
- Real statuses: scheduled, confirmed, in room, completed, no-show
- Automatic email reminders before the appointment
- Patients confirm or ask to reschedule from a link
- Recurring appointments and Costa Rican holidays loaded
- Printable daily schedule
- Records with medical and dental history
- Tags and search by name, ID, email or phone
- Patient portal for appointments and account
Clinical
- Odontogram per tooth and per surface, with history for each face
- Periodontal chart with probing, bleeding, recession and mobility
- Comparison against the previous exam, with computed indices
- SOAP clinical notes, closed with a signature
- Diagnoses and prescriptions inside the visit
- Attachments and images in the record
- Treatment plans by phases, with a budget
- Printable quote and the approval on record
Billing and payments
- Invoices per patient, with installments and balances
- Receivables at a glance: who owes, how much, since when
- Electronic invoicing 4.4 accepted by Hacienda
- Receipt and XML sent to the patient
- Exchange rate of the day, taken from Hacienda
- Charge in colones or in dollars
Practice operations
- Lab: orders per job, with cost and patient charge
- Job tracking: sent, in process, try-in, installed
- Materials inventory, with movements and minimums
- Staff: doctors, assistants and receptionists
- Role-based permissions — everyone sees their own
- Chairs, team schedules and holidays
- Costa Rican procedure catalog, with your prices
Reports
- Revenue, billing and receivables for the period
- Production per doctor and appointment attendance
- Practice activity by day and hour
- Date filters, saved so you do not redo them
- Daily closing report, by email
Security and backup
- Role-based permissions: admin, dentist, assistant, front desk
- Audit log of what each user does
- Sent-email log and editable templates
- Export of your practice data
- Two-factor authentication
- Daily system backup
41 features — all included in every plan
Clear pricing, no surprises
Every plan ships the whole system. What changes is how many doctors see patients.
Basic
Scheduling, records with odontogram and payments. Everything a starting practice needs.
- Doctors
- 2
- Chairs
- No limit
- Patients
- Unlimited
- Appointments
- Unlimited
- Scheduling by doctor and chair
- Odontogram and periodontal chart
- Treatment plans with installments
- Clinical history and consents
Pro
Adds electronic invoicing with Hacienda, lab orders and materials inventory.
- Doctors
- 6
- Chairs
- No limit
- Patients
- Unlimited
- Appointments
- Unlimited
- Everything in Basic
- Electronic invoicing 4.4 (Hacienda)
- Lab orders
- Materials inventory
Enterprise
No cap on doctors, with management reports and the hands-on support the operation needs.
- Doctors
- No cap
- Chairs
- No limit
- Patients
- Unlimited
- Appointments
- Unlimited
- Everything in Pro
- Management reports
- Patient portal
- Priority support
Prices in Costa Rican colones, billed monthly. The first 14 days are free and no card is required. We issue an electronic invoice in your name.
What only a system built for dentistry brings
Comparing module names says nothing: almost everyone lists “odontogram” as a bullet. This compares what is underneath. Every cell comes from what each provider publishes, as of August 2026; if they do not publish it, we say so — and where they win, we say that too.
- Built for dentistry only
- Yes
- Scheduling by doctor and by chair
- Yes
- Periodontal chart compared to the previous exam
- Yes
- Phased plans with approval on record
- Yes
- Lab with job status tracking
- Yes
- Clinical notes closed with a signature
- Yes
- E-invoicing 4.4 (CR)
- Yes
- Online booking for patients
- No
- Built for dentistry only
- No
- Scheduling by doctor and by chair
- Not published
- Periodontal chart compared to the previous exam
- Not published
- Phased plans with approval on record
- Not published
- Lab with job status tracking
- Not published
- Clinical notes closed with a signature
- Not published
- E-invoicing 4.4 (CR)
- Yes
- Online booking for patients
- Yes
- Built for dentistry only
- Yes
- Scheduling by doctor and by chair
- Not published
- Periodontal chart compared to the previous exam
- Not published
- Phased plans with approval on record
- Not published
- Lab with job status tracking
- Not published
- Clinical notes closed with a signature
- Not published
- E-invoicing 4.4 (CR)
- Yes
- Online booking for patients
- Not published
- Built for dentistry only
- Yes
- Scheduling by doctor and by chair
- Not published
- Periodontal chart compared to the previous exam
- Not published
- Phased plans with approval on record
- Yes
- Lab with job status tracking
- Yes
- Clinical notes closed with a signature
- Yes
- E-invoicing 4.4 (CR)
- Not published
- Online booking for patients
- Yes
- Built for dentistry only
- No
- Scheduling by doctor and by chair
- No
- Periodontal chart compared to the previous exam
- No
- Phased plans with approval on record
- No
- Lab with job status tracking
- No
- Clinical notes closed with a signature
- No
- E-invoicing 4.4 (CR)
- No
- Online booking for patients
- No
- The record is a generic template you have to assemble
- The odontogram is a module, not the core of the product
- Whatever is missing ends up on paper or in a separate spreadsheet
Fine if the practice only needs scheduling, charging and invoicing. It runs out when periodontics, phased orthodontics or lab work come in.
Built for a dental practice and nothing else: chairs in the schedule, odontogram per surface, periodontal chart compared against the previous exam, phased plans with the patient's approval in writing, and lab work tracked. All of it, in all three plans.
Sources: oriolmedical.com, molarishealthcare.com and softwaredentalink.com, checked August 2026. Exchange rate ₡451.28 (BCCR). The Dentalink figure is a third-party estimate because they do not publish it. Check with each provider before deciding.
Open your practice on WeDent today
It takes minutes and installs nothing: pick a plan, confirm your email and you are in. The first 14 days are free and no card is required. If you would rather we set it up with you, write to us.